Top 17 HR Coordinator Interview Questions & Answers (2023)

Generalist, coordinator, manager, assistant. We have many job titles in HR, and the distinction is not always obvious. As far as my experience goes, however, HR Coordinator is an entry level job. You won’t design interview templates, employment agreements, or job ads working as a coordinator. Someone else will lead the hiring process and make decisions, while you will learn from them, observe the way they do things in HR, and help with administrative and clerical duties.

If everything goes well, you’ll be promoted to some general or specialist role in HR, within two years of starting as a Coordinator (think Training Specialist, Benefits Specialist, HR Generalist, etc). Let’s have a look at some questions you will typically face applying for this interesting entry level position.

Table of Contents

Why did you choose HR and not other field?

Say that you’ve been always good with people. Having excellent listening and observation skills, you find it relatively easy to assess someone’s strengths and weaknesses, or to match a resume with a job description. What’s more, you enjoy working with people, and you understand that employees represent the most precious asset of each business.

Of course, one can make more money in finance or marketing. But you are passionate about HR, your strengths are ideal for working in the field, and you see no reason why you should opt for some other field of work.

You should refer to your passion, strengths, and future. Saying that you opted for HR because you have a degree in the field would indicate a “must to do the job”, and that’s not something you want to show in an interview. You applied for a job in HR because you want to, and not because you have to.

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How do you imagine a typical day in your job of an HR Coordinator?

The most important thing is to avoid unrealistic expectations. This is an entry level job, and you won’t put your creativity to a test. If you hoped for designing interview templates or new formats of employee benefits, or you thought you’d lead final rounds of interviews or employee training, I must disappoint you.

You have two good options for an answer. One is saying that you imagine helping your manager with everything they may need on any given day. It can be sending emails to job applicants, assisting in the interviews, reviewing job applications, coordinating trainings, or anything else. Different days in an office may require different skills and duties. You are ready to learn and to help with whatever they need.

Second option is naming a few principal duties you’d likely respond for as an HR coordinator:

  • Scheduling meetings and interviews and maintaining agendas
  • Coordinate training sessions
  • Assisting with payroll and related stuff
  • Helping with interviews and with evaluating job applications
  • Taking care of any assigned administrative or clerical work

Top 17 HR Coordinator Interview Questions & Answers (1)

Where do you see yourself in five years time? Which direction would you like to take in your HR career?

You should have some idea. HR Coordinator is an entry level job, advertised mostly by big corporations. You have plenty of options in each such corporation, and one thing is clear–if you are good, they do not want to see you go.

Check other roles in the company. For example you can find the company on LinkedIn, select HR department, and see the roles people have. Pick something that interests you, and do not hesitate to be ambitious.

Five years is a long time, and you will typically progress much sooner. What interests you the most? Leading interviews, or training employees? Do you enjoy working in the office (for example doing payroll), or do you prefer daily contact with people (leading interviews, conducting orientation sessions, etc)? You should have an idea and clearly describe it in an interview. Because HR Coordinator certainly isn’t your last station in the company :).

Describe a conflict you had with someone in your last job or in school, and tell us how you handled the situation.

When money and employment is at stake, there will always be some conflicts and unpleasant situations. Try to choose a situation that had a happy ending.

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If you had some job before, you can talk about a conflict you had with one of your colleagues. Perhaps you did not agree about something, or had a different idea about some job and how it should have been done.

Ensure the interviewers that you try to lead conflicts in a constructive way, and without unnecessary emotions. You simply share your arguments, and carefully listen to other conflict party. You can admit making a mistake, and do not struggle saying that you were wrong, and other person was right. This is an attitude you should try to demonstrate with your answer.

What do you expect from HR Manager and other colleagues from the HR Department?

I suggest you to show humility at this point. You will be a new face in the company, and this is your first real job in HR. Surely, you are passionate about the field, have studied it at length, and can bring interesting ideas onboard.

But before anything else, you want to learn from your colleges. They have more experience than you. And that’s exactly what you expect from them–to guide you in the right direction, to answer any questions you may have in work, to let you participate in the interviews and meetings with new, existing, or prospective employees, so you will slowly learn the ins and outs of HR, and can perhaps, one day, get to their level.

You can also say that you expect an honest and open communication, and emphasize that you do not want to be a mere observer in the process of building relationships. Listening attentively to the needs of your colleagues and helping whenever you can, you will try to become a great colleague.

How do you ensure you make no mistakes in your work?

Frankly speaking, it is impossible to eliminate all mistakes in HR. Doesn’t matter how hard we try and how many rounds of interviews we conduct, we can eventually make a wrong hire, because some things become obvious only once an employee starts in the company.

However, you won’t decide about new hires, and your role will be mostly administrative. You can say that first and foremost you try to stay in the present moment, and focus on the task at hand only. When you make a phone call you do not think about something else. Filling some form with a new employee, you give them your utmost attention. Basically you try to limit all distractions.

You can also say that you double check all important documents, and whenever you aren’t sure what to do, you ask your manager. You know that this is an entry level job and there is no shame in asking…

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Other questions you may face in your HR Coordinator job interview

  • What computer software do you have experience with, and how has it helped you in your last job?
  • What motivates you the most in work?
  • In your opinion, what characterizes a successful training session with a new employee?
  • Describe a time when you struggled to communicate something to one of colleagues. How did you eventually manage to get your message over?
  • What can you offer us that someone else cannot?
  • Do you have any experience with organizing, conducting, or leading job interviews?
  • Are you a team player?
  • Tell us about a time when you used logic to solve a problem.
  • When you had to work on multiple projects (tasks) simultaneously, how did you prioritize?
  • Tell us about an obstacle you overcame.
  • Describe a situation when you had to meet a tight deadline.

Conclusion, premium answers to all questions

Entry level jobs in HR are extremely popular, and you will typically compete with many other candidates for the job. What’s more, you may face some tricky scenario-based questions, just like I described in this post. Bearing it in mind, we can definitely label this interview as a difficult one.

But luck favors the prepared mind. Read the questions once again (including my hints), and try to write down meaningful answer to each one of them. And if you struggle to figure it out, or experience interview anxiety, have a look at our Interview Success Package. Up to 10 premium answers to 31 tricky scenario based questions (+ more) will help you streamline your interview preparation, outclass your competitors, and eventually get this great job.

I hope you will manage to prepare, and wish you best of luck in this difficult interview!


May also interest you:

  • How to overcome interview nerves – You need to be your very best to outclass your competitors in an interview. That’s hard to do when you stress out. Learn how to overcome your stress.
  • HR Generalist interview questions – Some questions may overlap with questions for HR Coordinator. Check them out and ace your interview.

* You can also download the list of some questions in a one page long PDF, and practice your interview answers anytime later:

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Matthew Chulaw

Matthew has been working in international recruitment since 2008. He helps job seekers from all walks of life to pursue their career goals, and to prepare for their interviews. He is the founder of website.

Latest posts by Matthew Chulaw (see all)

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    What makes a great HR coordinator? ›

    Required Skills/Abilities:

    Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Working understanding of human resource principles, practices and procedures. Excellent time management skills with a proven ability to meet deadlines.

    How should I prepare for a coordinator interview? ›

    A great approach at an interview would be to ask situational questions inspired from the particular programs you expect the incumbent to work on. The best candidates will be able to explain how their skills match the responsibilities of the position and talk about their past experience to reinforce their statements.

    Why should we hire you as a HR coordinator? ›

    My ability to effectively communicate helped me excel in my previous role as an HR coordinator, as I regularly worked with other team members and employees to motivate them and improve their overall performance.

    What do you consider to be the 3 most important skills a HR Coordinator must possess to be effective? ›

    Human Resources Coordinator jobs

    Some of the most important hard skills a human resources coordinator can possess include experience with HRIS, ability to perform background checks, managing payroll, and data entry.

    Is HR coordinator stressful? ›

    According to a Perkbox survey of over 16,000 people across 50 cities, a whopping 79% of Human Resource employees reported unhealthy levels of job stress, making them the most stressed out profession. If you're involved in the field, this may not surprise you.

    What do you say in Tell me about yourself? ›

    Key Takeaways
    1. Structure your answer in a way that makes sense. Stick to the past-present-future format, and you're all good!
    2. Keep it relevant and brief (1-2 minutes max). No one wants to hear your whole life story.
    3. Mention any of your top achievements and relevant work experiences.
    Feb 1, 2023

    What are the three qualities an HR must have? ›

    Good HR professionals should ideally have at least some of the following traits and be willing to develop the rest.
    • Organization. ...
    • Effective Communication. ...
    • Problem-Solving. ...
    • Comfortable Making Hard Decisions. ...
    • Enjoy Data. ...
    • Multi-Tasker. ...
    • Kindness and Understanding. ...
    • Strong Ethics.
    Dec 9, 2021

    What are the most important skills for a coordinator? ›

    Good communication and interpersonal skills capable of maintaining strong relationships. Strong organizational and multi-tasking skills. Excellent analytical and problem solving abilities. Team-management and leadership skills.

    What is the greatest strength of an HR? ›

    HR Strength #1: Prioritize Learning and Development

    Great HR leaders value learning and development — both for themselves and for the employees they manage. Those that want to grow in the industry look for organizations that offer HR-specific leadership development programs.

    What are 3 interview tips? ›

    Tips for a Successful Interview
    • Be on time. ...
    • Know the interviewer's name, its spelling, and pronunciation. ...
    • Have some questions of your own prepared in advance. ...
    • Bring several copies of your resume. ...
    • Have a reliable pen and a small note pad with you. ...
    • Greet the interviewer with a handshake and a smile.

    What are the six tips to ace your interviews? ›

    6 Tips to Help You Ace Your Next Interview
    • Do your research.
    • Understand your “why.”
    • Be prepared for uncommon interview formats.
    • Remember to be yourself.
    • Prepare to ask questions.
    • Ask for help.
    Oct 3, 2022

    What are the 3 most important tips for a successful interview? ›

    Review common interview questions.

    Practice answering them with someone else or in front of a mirror. Come prepared with stories that relate to the skills that the employer wants, while emphasizing your: Strengths. Willingness to work and flexibility.

    How do you handle stress pressure? ›

    2. Commit to a Positive Attitude
    1. Decide what you can do. Pinpoint which parts of the situation you have the power to change or influence for the better. ...
    2. Get support. Find someone to talk to about your situation. ...
    3. Care for yourself. Take especially good care of yourself when stress in your life is high.

    What is the best answer in Why should we hire you? ›

    Show that you have skills and experience to do the job and deliver great results. You never know what other candidates offer to the company. But you know you: emphasize your key skills, strengths, talents, work experience, and professional achievements that are fundamental to getting great things done on this position.

    Why am I interested in this position? ›

    I see this opportunity as a way to contribute to an exciting/forward-thinking/fast-moving company/industry, and I feel I can do so by/with my …” “I feel my skills are particularly well-suited to this position because …” “I believe I have the type of knowledge to succeed in this role and at the company because …”

    What are the two important areas of HR? ›

    Recruitment and onboarding are by far the most important areas of HR management. Hiring candidates who align with your organization's culture and values will maximize your productivity and growth. To recruit the right candidates, your HR team must: Understand the recruitment needs of different departments.

    What is higher than an HR coordinator? ›

    HR manager

    Primary duties: These professionals oversee all HR tasks, including recruiting, training, payroll, benefits and employee relations.

    What does an HR coordinator do on a daily basis? ›

    A Human Resources (HR) Coordinator is a professional who completes administrative duties for the human resources department of an organization. They assist HR managers with recruitment, onboarding, maintain employee records, and provide administrative support to all employees.

    Is HR Coordinator higher than HR generalist? ›

    Some say they're essentially the same job and the titles are used interchangeably. Others believe HR Generalists have more responsibilities than an HR Coordinator. Depending on the size of the company, the roles might be blended together and one person wears all of the HR hats.

    Which are most popularly used HR phrases? ›

    The most commonly said phrases by a HR practitioner (and what we really mean…)
    • It depends… ...
    • It's whatever is reasonable for you. ...
    • We need to follow policies and procedures. ...
    • Well we are where we are now… ...
    • Don't worry we've heard it before. ...
    • There's no right or wrong. ...
    • There are a number of risks to consider.
    Mar 27, 2019

    What are the 5 main roles of HR? ›

    Human Resources manages 5 main duties: talent management, compensation and employee benefits, training and development, compliance, and workplace safety.

    What are 4 skills that you need to work in Human Resources? ›

    What soft skills are required to work in HR?
    • Organisation. Being organised is imperative to succeed in an HR role. ...
    • Time management. Time management plays heavily into the organisational skills required of HR professionals. ...
    • Communication. ...
    • Confidentiality. ...
    • Adaptability. ...
    • Teamwork. ...
    • Problem Solving. ...
    • Leadership.
    Jan 20, 2020

    What is the STAR method in interviews? ›

    The STAR method is a structured manner of responding to a behavioral-based interview question by discussing the specific situation, task, action, and result of the situation you are describing.

    Can you tell us about yourself best answer? ›

    A simple formula for answering “Tell me about yourself”

    Present: Talk a little bit about what your current role is, the scope of it, and perhaps a big recent accomplishment. Past: Tell the interviewer how you got there and/or mention previous experience that's relevant to the job and company you're applying for.

    What is your strength in an interview? ›

    When answering, mention what your top strengths are, provide examples on how you've used them in the past, and finally, describe the results you've gotten. Be super specific with your answers. Don't just say “I'm good at X” - really dive deep and give the interviewer a comprehensive answer.

    What does HR usually ask in interview? ›

    During an HR round, you can expect high-level, general questions about you, your past work experience, and your motive for looking for a new position. Expect to receive questions that allude to your aptitudes and competencies, but that don't go too in depth about role-specific responsibilities.

    What makes you a good fit for this HR position? ›

    Excellent communication skills, the ability to express your opinions diplomatically, and patience are key skills in this role. You might answer something like this: “As an HR professional, I would demonstrate that I'm a team player and work in line with my business leaders by communicating effectively at all levels.

    What is generally asked in HR interview? ›

    This is an initial screening to ensure that you are the right candidate for the role.The HR interview incudes questions such as general information about previous job roles, core skills, qualifications, weakness and salary expectations.

    What type of questions should I practice for an HR position interview? ›

    HR generalist interview questions
    • Why did you decide to pursue a career in human resources?
    • Describe your ideal company, location, and job.
    • What interests you about this opportunity?
    • What do you think it takes to be successful in an HR career?
    • Tell me about your most significant HR accomplishment.
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    How to pass HR interview? ›

    How to prepare for an HR interview
    1. Research the company you're interviewing with. ...
    2. Research the person who is interviewing you. ...
    3. Carefully read the job description and understand every point, as well as how your own skills fulfil all the requirements. ...
    4. Review your CV and be prepare to answer questions about it, as well.
    Jul 30, 2021

    How can I impress HR in interview? ›

    Mentioned below are a few tips that you can apply to impress the HR in a technical job interview :
    1. Be early. Coming early to an interview shows how dedicated you are. ...
    2. Be accurate. ...
    3. Don't lie about negative work experiences. ...
    4. Ask questions about the company. ...
    5. Follow up with a thank you letter.
    Dec 8, 2020

    How do you handle stress and pressure? ›

    2. Commit to a Positive Attitude
    1. Decide what you can do. Pinpoint which parts of the situation you have the power to change or influence for the better. ...
    2. Get support. Find someone to talk to about your situation. ...
    3. Care for yourself. Take especially good care of yourself when stress in your life is high.

    Why do you want this position? ›

    Mention any skills or work experience that makes you a unique, strong candidate for the job. If possible, use numbers to express how you can add value to the business. For example, if you saved your previous company a certain amount of money, mention this, and say that you want to do the same for this company.

    Why do we hire you? ›

    For starters, I have all the skills and experience listed in the job description, and I'm confident that I can make an immediate impact on your company. It's not just my background in leading successful projects for Fortune 500 companies, but also my passion for the industry that drives me to succeed.

    What are 3 good interview questions and answers? ›

    Most Common Interview Questions:
    • Tell me something about yourself.
    • How did you hear about this position?
    • Why do you want to work here?
    • Why did you decide to apply for this position?
    • What is your greatest strength?
    • What are your strengths and weaknesses?
    • What do you know about this company/organization?
    Feb 1, 2023

    What is your strength answer? ›

    Strength- I am a positive person and I have the ability to learn from mistakes. Coming to my weakness is easily trusting anybody and sometimes I hesitate to ask for help. My strengths are I'm a self-motivated and hardworking person, and quickly learn anything.

    What are the 4 best interview practices? ›

    Best Practices for a Successful Interview (for departments)
    • Base interview questions on job criteria.
    • Ask the same questions of each candidate.
    • Conduct the interview in a private location accessible to people with disabilities.
    • Take notes to minimize interviewer bias or subjectivity.

    What are the top 10 HR interview questions? ›

    HR Interview Questions
    • Tell me about yourself.
    • Why do you want to work for our company?
    • What are your greatest strengths and weaknesses?
    • Why are you looking for a change?
    • Tell me about the gap in your resume.
    • How would you rate yourself on a scale of 1 to 10?
    • What is your biggest achievement so far?
    Dec 19, 2022

    What are the most common HR questions? ›

    What did you like most about the job description? This is one of the best HR interview questions to ask to start a conversation on requirements and responsibilities. And, it's useful to assess how much the candidate has understood the role.


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